Welcome To International Vision Expo & Conference Planning & Exhibitor Service Manual

Vendor Forms And Deadlines

What To Do And When To Do It

Click the appropriate links under the "Contractor Type" to be redirected to the forms and/or contractor website for more information. Double-check the dates for these services by going to the forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.

Note the DEADLINE DATES - completing these early can save you up to 30%

FREEMAN is the Official General Contractor of the VISION EXPO EAST and will maintain an Exhibitor Service Center during set-up, show days and dismantling. All other official show contractors will also be set up in this area as well. All inquiries regarding booth services and orders should be made at the Exhibitor Service Center, including booth furnishings, labor, freight, utilities, and special show services.

Notice To Exhibitors Regarding Non-Official Contractors

The companies listed below have been appointed as the only Official Contractors providing the stated services for this event. Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services.

Some companies may misrepresent themselves as being an official contractor so PLEASE be sure to check the list in the exhibitor manual or give us a call.

Things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong.

Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.

I NEED TO ORDER…
(Click on text to access forms)
CONTRACTOR DISCOUNT DATE
(If Applicable )
TELEPHONE
Audio Visual KVL NO DEADLINE (914) 479-3308
Booth Cleaning Javits Center March 10, 2017 (877) 452-8487
Business Center FedEx Office N/A  (212) 216-2900
Carpet FREEMAN March 6, 2017 (201) 299-7575
Catering Centerplate March 10, 2017 (212) 216-2400
Computers/Office Equipment KVL NO DEADLINE (914) 479-3308
Customs / International Freight Phoenix Int'l Logistics PLEASE SEE FORM (908) 355-8900
Display Cases American Fixture & Display Company N/A (718) 463-2176
Domestic Shipping FREEMAN March 6, 2017 (201) 299-7575
Electrical Javits Center March 10, 2017 (877) 452-8487
Exhibitor Insurance Buttine Underwriters Purchasing Group, LLC N/A  (800) 964-4454
Floral Spring Valley Floral N/A (845) 268-7555
Furnishings – Chairs, Tables, Etc. FREEMAN March 6, 2017 (201) 299-7575
General Contractor FREEMAN March 6, 2017 (201) 299-7575
Hanging Signs Rigging FREEMAN March 6, 2017 (201) 299-7575
Host/Hostess/Models – Coming Soon! JVA, Inc. N/A (714) 957-8300
Internet Javits Center March 10, 2017 (877) 452-8487
Labor FREEMAN March 6, 2017 (201) 299-7575
Photo and Video Oscar Einzig N/A  (312) 922-0056
Plumbing Javits Center March 10, 2017 (877) 452-8487
Rental Exhibits FREEMAN March 6, 2017 (201) 299-7575
Security Cameras (In-Booth) Javits Center March 10, 2017 (877) 452-8487
Security Guards Citadel Security NO DEADLINE (718) 948-3658
Signs & Accessories FREEMAN March 6, 2017 (201) 299-7575
Telecommunications Javits Center March 10, 2017 (877) 452-8487

Notice to Exhibitors Regarding Non-Official Contractors

Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services. Some companies may misrepresent themselves as being an official contractor so be sure to check the list in the exhibitor manual or give us a call. Some things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong. Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.

Alert to Exhibitors!!

BEWARE of the Fair Guide

Reed Exhibitions and The International Vision Expo East Show does NOT support the Fair Guide -- it is NOT affiliated with Reed Exhibitions or VEE. Please be aware that you may receive solicitations for the Fair Guide from Construct Data, its publisher, which use the name of Vision Expo East Show – do not be fooled. Construct Data currently operates out of Slovakia (it has previously operated out of Austria and Germany).

BEWARE of the Expo-Guide

Reed Exhibitions and International Vision Expo East Show also do NOT support the Expo-Guide -- it is NOT affiliated with Reed Exhibitions or VEE. Please be aware that you may receive solicitations for the Expo-Guide from Commercial Online Manuals, its publisher, which use the name of The Vision Expo East Show – again, do not be fooled. The Expo-Guide currently operates out of Mexico.

For further warnings on the Fair Guide and the Expo-Guide, please check out www.stopecg.org (the website was set up originally to deal with the European City Guides, but it now addresses the Fair Guide and Expo-Guide as well as several other similar matters).

And please remember – the only directories and guides affiliated with Reed Exhibitions are those published by Reed Exhibitions, including the official show directories. If you have any doubts about a directory/guide solicitation using the VEE name (for example, if the solicitation requires payment made to an address in a foreign country), please contact a VEE salesperson ASAP.

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